Safeguarding Policy

General Incorporated Association Never Stop Playing Sports

1. Purpose

The General Incorporated Association Never Stop Playing Sports (hereinafter referred to as “the Association”) is committed to building an environment in which everyone can safely and confidently engage with sport. We also aim to contribute to solving social issues through sport. This Safeguarding Policy (hereinafter referred to as “this Policy”) serves as a guiding framework that upholds the principles of the Universal Declaration of Human Rights, the International Convention on the Elimination of All Forms of Racial Discrimination, the Convention on the Elimination of All Forms of Discrimination Against Women, and the Convention on the Rights of the Child.

2. What is Safeguarding?

Safeguarding refers to the responsibility of the Association’s officers, staff, and affiliated individuals to ensure that children are not exposed to risks of abuse, exploitation, or harm through our activities. Should any concern arise regarding a child’s safety during our operations, we will report it to the appropriate authorities and address the issue as an organizational responsibility.

3. Fundamental Principles

  • Ensuring Safety: We strive to create an environment where all individuals can safely participate in physical and mental activities.
  • Prohibition of Discrimination: We do not tolerate discrimination based on age, gender, sexual orientation, disability, race, ethnicity, religion, or any other characteristic.
  • Prevention of Harassment: We do not condone physical, psychological, sexual, or online harassment.
  • Education and Awareness: We provide training and awareness programs on safeguarding to all individuals involved in the Association’s activities.
  • Reporting and Response: We establish a reporting and consultation system to ensure timely and appropriate responses to issues.
  • Protection of Whistleblowers: We protect the privacy of whistleblowers and victims and take all necessary steps to prevent any disadvantage resulting from reporting.

4. Scope of Application

This Policy applies to the following individuals when engaging in activities under the Association:
  • Board Members
  • Employees
  • Volunteer Members
  • Supporters and partners who collaborate with the Association
  • Other individuals or organizations deemed necessary by the Association
These individuals are collectively referred to as “Participants” in this Policy.

5. Safeguarding Framework

  • Designation of Responsible Officers: A safeguarding officer will be appointed to oversee the implementation and enforcement of this Policy.
  • Training: Participants will receive training to ensure understanding of this Policy and proper behavior.
  • Safety Checks: Regular safety inspections of activity sites will be conducted to minimize risks.
  • Reporting and Consultation: A secure point of contact will be provided for victims to consult safely. Anonymous reports will be accepted. Privacy and protection for whistleblowers and victims will be ensured.
  • Swift Response: Reports will be handled fairly and promptly. External organizations will be consulted as needed.
  • Enhanced Protection for Minors: For activities involving minors, at least two adult supervisors will always be present.

6. Prohibited Acts of Harassment and Abuse

  • Physical violence (e.g., hitting, kicking)
  • Psychological abuse (e.g., verbal threats, excessive pressure)
  • Sexual harassment (e.g., inappropriate comments, physical contact, sharing explicit images)
  • Discriminatory behavior or exclusion
  • Online defamation or privacy violations
  • Economic exploitation (e.g., coercing financial burdens)
  • Abuse of authority (e.g., misuse of power to create disadvantage)

7. Reporting and Response Process

  1. Receiving Reports: Reports from victims or third parties will be accepted via the designated contact point.
  2. Initial Response: The content of the report will be reviewed, and a response policy will be determined promptly.
  3. Investigation: If necessary, we will conduct interviews with Participants and stakeholders and may involve external experts.
  4. Decision and Action: Based on the findings, appropriate actions will be taken, and recurrence prevention measures will be implemented.
  5. Follow-Up: We will provide ongoing care for victims and continue to implement preventive measures.

8. Policy Review

This Policy will be reviewed regularly and revised as necessary. We aim to make it more effective by incorporating the opinions of Participants and stakeholders.

9. Contact Information

For inquiries or reports related to safeguarding, please contact:

Safeguarding Office
General Incorporated Association Never Stop Playing Sports
safeguard@spo-tome.com

Supplementary Provision

This Policy shall come into effect on March 1, 2025.
Enacted on March 1, 2025